Art by David Repyak

Posted: June 4, 2026

Northwind Art is hiring a part-time bookkeeper. This staff member will work 20 to 25 hours per week, supervised by the Executive Director at a pay range of $25 to $27 per hour.

About Northwind Art
Northwind Art emerged from the union of two beloved arts organizations—Port Townsend
School of the Arts and Northwind Arts Center—in January 2021. The work of this organization is entrepreneurial, visionary, and collaborative, supporting artists, engaging the community, and strengthening a vibrant regional arts economy. Northwind Art seeks individuals who thrive in an innovative work environment and who actively seek growth opportunities.
Learn more about our organization at NorthwindArt.org.

Benefits
Northwind Art supports work–life balance and offers paid time off to both full-time and part-time employees. This position is not eligible for health insurance benefits.

Position Summary
The Bookkeeper serves as Northwind Art’s primary internal financial coordinator, maintaining
accurate financial records and supporting day-to-day financial administration while working
closely with the Executive Director, Board Treasurer, Finance Committee, Development staff, and external accounting partners. This position requires the ability to work independently, exercise sound judgment, and ensure the accuracy, organization, and confidentiality of financial information across the organization.

Primary Responsibilities
Financial Recordkeeping and Administration
● Maintain organized financial records and supporting documentation
● Coordinate with external accounting partners, including LeadByChange, regarding financial transactions and reporting
● Ensure accurate coding and tracking of financial activity
● Retrieve, open, and route all incoming mail
● Order office supplies and equipment for all departments as needed
● Maintain a safe, secure, and well-functioning work environment
● Ensure the security, integrity, and confidentiality of all financial and organizational data
● Act as administrator for organizational accounts and subscriptions
● Support annual audits and financial reviews as requested
● Create products in Shopify platform for both education and exhibitions, assist in ensuring
available products are active and that products are archived in a timely manner when no
longer available

Cash Receipts, Deposits and Donations
● Record, code, and prepare all cash and check deposits
● Coordinate deposit documentation and charting with external accounting partners
● Collect and deposit funds from gallery and school donation boxes monthly
● Ensure timely and accurate documentation of all receivables and cash receipts
● Code and route donation documentation to accounting partners
● Route donation information to the Development Administrator

Accounts Payable and Vendor Management
● Appropriately code all approved invoices and route documentation to accounting
partners
● Enter approved invoices into QuickBooks as needed and prepare checks/ACH payments
prior to due dates
● Print and mail checks, or submit ACH payments, in a timely manner
● Ensure W-9s are obtained from all vendors and maintained for accurate 1099 reporting

Payouts, Commissions and Stipends
● Coordinate monthly with the education team to ensure accurate teacher payout
documentation
● Prepare and code teacher payouts for processing
● Coordinate monthly with the exhibitions team to support accurate artist commission
payouts
● Run Shopify reports to gather data needed for artist commission calculations
● Coordinate quarterly with the exhibitions team for hospital rental fee artist payouts
● Prepare and code all artist and rental fee payouts
● Coordinate with exhibitions team as needed to prepare and code all juror fees and
exhibit award fees

Invoicing and Journal Support
● Prepare monthly invoices for Jefferson Healthcare, O3A, and business sponsorships as
needed
● Provide documentation to support monthly journal entries reflecting scholarships, tuition
credits, and other adjustments

Reporting, Budgeting and Board Support
● Assist the development team with financial information for grant applications, impact
reports, and donor reporting
● Organize monthly finance team meetings with the Treasurer prior to board meetings as
needed
● Supply financial materials for board consent agendas
● Assist with annual budget planning as needed

Records Management and Reconciliation Support
● Support monthly bank account reconciliations with accounting partners
● Support quarterly investment account reconciliation
● Archive digital financial records and reports monthly
● Maintain all finance-related physical files and records

Qualifications

● Bookkeeping or accounting experience required (3-5 years or more)
● Experience with QuickBooks and financial systems preferred (3-5 years or more)
● Strong attention to detail and commitment to accuracy
● Ability to maintain confidentiality and exercise sound judgment with financial information
● Strong organizational, time management, and recordkeeping skills
● Experience working with external accounting firms or financial service providers
preferred
● Proficiency with Microsoft Office and Google Workspace, particularly Excel/Sheets
● Ability to work independently and manage multiple deadlines
This experience level should provide Northwind Art with someone capable of working
independently while coordinating with the Executive Director, Treasurer, Finance Committee,
and external accounting partners.

To apply, send your resume and a brief cover letter outlining your interest and experience to hr@northwindart.org.

Northwind Art is an equal opportunity employer. We welcome candidates of all backgrounds, identities, and experiences and are committed to creating an inclusive environment for staff, artists, volunteers, and participants.