Jobs at Northwind Art

About Northwind Art

Northwind Art emerged from the union of two beloved arts organizations, Port Townsend School of the Arts and Northwind Art Center in January 2021. The work of this new organization is entrepreneurial, visionary, and collaborative and requires an individual who thrives in an innovative work environment and actively seeks opportunities for growth.

Our Mission

The core of our mission at Northwind Art is to honor, respect and nurture the creative in all people. We deeply believe that art promotes the well-being of individuals, community, and the world. We join together with the creative spirit across the world in standing up for racial equality,justice and the right for peace and safety for all. 

In keeping with Northwind Art’s commitment to growing artists, art excellence and a vibrant regional arts economy, employees will possess the willingness to use their expertise to support and advance our three pillars: Education, Exhibits and Artist Resources. 

 

   


 

 

 

Education Team: Registrar

JOB TITLE: Registrar
SUPERVISOR: Education Manager
STATUS: Part-time, Non-Exempt

Download the job description

Job Summary

The Registrar is a key administrative team member and part of a team of three. Both the Registrar and the Education Assistant report to the Education Manager, each playing a vital role in the school’s workflow.

This position is responsible for registration management and record-keeping including data entry, spreadsheets, reporting, and general administrative assistance for faculty and students. Strong candidates will possess enjoyment and talent for collecting data and making it clean and presentable. The Registrar also offers daily support to the Education Manager in posting and maintaining the school’s course catalog. This position requires strong organizational abilities and must be able to work on multiple tasks from start to finish. As this role also interfaces with students and faculty, candidates must possess excellent interpersonal, communication, and customer service skills.


Status and Compensation

The Registrar is a part-time position and will require 20 to 25 hours per week. Starting hourly is $22.00 making the annual salary rage $22,800 to $28,600. This position reports to the Education Manager.


Benefits

Northwind Art supports work-life balance and offers paid time off and holiday pay to its full-time and part-time employees.


Duties and Responsibilities

Data and Record Keeping

● Manage instructor documentation, including contracts, contact information and other materials.

● Produce weekly, monthly, seasonal, and special reports to monitor financial, demographic, and class enrollment trends.

● Create a monthly teacher payout report for teaching artist fees and materials reimbursements. Submit to the Education Manager for approval, who then sends it to the Finance Manager.

● Manage archive of lesson plans, classes, instructors, students, evaluation surveys, images and all education programming documentation.

● Consult Education Manager and Assistant on class evaluation systems. Work with Assistant to compile evaluations for analysis.

Course Creation Admin Support

● Acts as a gatekeeper for incoming curriculum proposals by responding promptly and forwarding to the Education Manager.

● Course curriculum content data entry into web platforms Shopify, and internal spreadsheets, with excellent attention to detail.

● Troubleshoot issues involving instructors and students including class changes, cancellations, refunds, credits, and enrollment snafus.

● Primary liaison in notifying students and teachers of administrative and course changes.

● Serves as backup to Assistant for student communication, including students registering by phone, email or in person.

● Coordinate with Communications Manager and Education Manager to report on classes needing to be highlighted in upcoming marketing efforts.

● Support training of Northwind Art School volunteers, particularly for data entry tasks.


Experience

● 2-5 years experience with data entry and office administrative work preferred. Art, Education, or related fields are a plus.

● Strong computer skills in content management platforms such as Google Suite, Shopify, MailChimp, Basecamp, Microsoft Office Suite, Kannu, and other software programs.


Qualifications

● Ability to work and collaborate as a team.

● Ability to pay close attention to detail while doing data entry and to prioritize multiple work assignments.

● Ability to respond and adapt quickly to changes and maintain composure in a fast-paced office environment.

● Adept at creating and maintaining spreadsheets, generating reports, interpreting reports to communicate the information effectively to the team.

● Excellent customer service skills, with the ability to communicate gracefully with people of all ages and backgrounds.

● Excellent verbal and written communication skills.

● Flexible with work hours including some weekends and evenings.

● Ability to sit for extended periods of time while serving in this primarily administrative role.

● Occasionally required to lift equipment such as tables weighing up to 25 pounds, stand for long periods of time, and carry, pull, push, reach, and balance.


Other Duties

As the school is in the process of growing, please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Submissions

Please submit your letter of interest and resume here:

Claudia Zysk
Human Resources Consultant
Full Circle HR, LLC
www.Full-CircleHR.com
Claudia@Full-CircleHR.com

 

Download the job description


EEO Statement

Northwind Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, or any other protected characteristic as outlined by federal, state, or local laws.

Pursuant to the Americans with Disabilities Act, Northwind Art will make reasonable accommodation of working conditions or methods to perform the duties of the position.