Jobs

Northwind Art is hiring for three part-time positions: Bookkeeper, Exhibits Coordinator and Exhibit Sales.

Please see below for information about each role. 

Bookkeeper Job Summary

The Bookkeeper is a key part of the Northwind Art team and works in concert with the Exhibits, Education, and Development program staff. The Bookkeeper reports to the Executive Director and works behind the scenes to ensure positive customer and artist engagement. To apply and to be considered, send your resume and cover letter to Claudia at claudia@full-circlehr.com.  

Status and Compensation

The Bookkeeper is a part-time position requiring 20 to 25 hours per week. Hourly pay is $22 to $25, depending on experience. 

Duties and Responsibilities

  • Cultivate good working relationships and a positive culture within Northwind Art.
  • Manage all aspects of Northwind Art’s accounting by ensuring all correspondences and filing systems are controlled.
  • Order office supplies and equipment as needed.
  • Retrieve and open all mail and route to the proper departments.
  • Record all donations in QuickBooks and route donation information to the Development Administrator.
  • Record daily deposits from Shopify sales into QuickBooks to show income in accurate accounts.
  • Make weekly cash and check deposits.
  • Collect and deposit funds from gallery donation boxes monthly.
  • Maintain registers at the gallery to ensure cash and check sales are recorded and deposited and that registers remain at an accurate cash balance.
  • Enter all approved invoices into QuickBooks and mail out checks before due dates.
  • Ensure timely and accurate recording of all receivables and cash receipts into QuickBooks.
  • Obtain W-9s from all vendors and maintain records in QuickBooks to ensure accurate 1099 reporting.
  • Coordinate monthly with the education team to ensure accurate and timely teacher payouts.
  • Run monthly reports from Shopify to gather the necessary information to process artist commission checks.
  • Coordinate with the exhibitions team to ensure accurate and timely hospital artist payouts.
  • Prepare monthly invoicing for Jefferson Healthcare and business sponsorships that arise throughout the year.
  • Record monthly journal entries to accurately reflect changes in scholarships, and other assets, revenues, and expenses.
  • File monthly Department of Revenue taxes and quarterly City B&O tax.
  • Reconcile all bank accounts prior to the monthly finance team meeting and reconcile all investment accounts quarterly.
  • Archive digital financial records and reports monthly.
  • Provide support and reporting to the Finance Committee as needed.
  • Assist third-party accountant with preparing yearly 1099s and W-2s, and submit the necessary information to CPA firm for yearly 990.
  • Assist the development team with financials for grant applications as needed, as well as the yearly impact report.
  • Collaborate with and coordinate with third-party accountants as needed.
  • Perform yearly renewals  for business license, SAM Registration, SOS Charities, and Corporate Divisions Re-Registration & Census Surveys as needed.
  • Ensure security, integrity, and confidentiality of data.
  • Maintain a safe, secure, and pleasant work environment.
  • Perform other duties as requested

Experience

  • 3+ years of experience desired in bookkeeping and accounting.
  • Bachelor's degree in a related field or equivalent experience.
  • Adept with MS Office especially Excel, QuickBooks, and POS systems.

Qualifications

  • Provide a positive, warm, and approachable presence balancing self-confidence with humility.
  • Strong interpersonal skills and written and verbal communication skills.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Demonstrated organizational excellence in handling and prioritizing multiple assignments.
  • Strong understanding and adherence to maintaining confidentiality and integrity.
  • A valid driver's license and reliable transportation.
  • Problem-solving skills and attention to detail.
  • Computer skills and knowledge of office software packages.
  • Knowledge of accounting, GAAP and AICPA Standards of Conduct; non-profit regulations such as A-110, A-122, and A-133.
  • Understanding of administrative and data management practices and procedures.

Exhibits Coordinator Job Summary

The Exhibits Coordinator is a key member of the Northwind Art team. This staff member is part of the exhibits program that includes gallery volunteers and sales staff. The Exhibits Coordinator supports the Executive Director and the Exhibits Team, and works in collaboration with the gallery and education program staff for special initiatives. The Exhibits Coordinator oversees the execution of all exhibits, ensures professional exhibit installation and gallery presentation, and manages daily operations for cohesive teamwork, smooth process, and maximum sales. The Exhibits Coordinator is the primary point person for gallery events such as artist talks. The Exhibits Coordinator assists with artist communications, intake of artwork and returning art to artists, and administration for calls for entry when juried shows are posted. The Exhibits Coordinator must be available to work weekends.

The Exhibits Coordinator is a part-time position requiring up to 25 hours per week. The pay is $22 to $25 per hour, depending on experience. This position reports to the Executive Director and coordinates with gallery and education staff.

Duties and Responsibilities

Leadership

  • Cultivate good working relationships and a positive culture within Northwind Art.
  • In coordination with the Executive Director, play a key role in the overall development, planning, and coordination of Northwind Art’s exhibitions.
  • Develop and implement policies, procedure guides, and standards/best practices for effective gallery and exhibit operations.
  • Foster excellence, encouraging growth through coaching, providing feedback, and resolving problems with fellow staff and exhibiting artists.
  • Coordinate ongoing exhibits with partners such as the Jefferson Healthcare Hospital and Port Townsend Public Library.
  • Maintain excellent administrative records and communications regarding artwork, exhibitions and artists.
  • Create and maintain compelling gallery and retail spaces and well-organized storage areas.
  • Support exhibit-related events: studio tours, art salons, and art walks, artist talks, etc. 
  • Must be available to work on weekends in the gallery, coordinating with the Exhibits Salesperson.

 Program

  • Assist the Executive Director in researching new artists and scheduling compelling shows that align with Northwind Art’s mission, strategy, and values.
  • Manage the Showcase, Community Art (for example at Jefferson Healthcare and Port Townsend Public Library), and Jeanette Best exhibit programs–including invited, juried, and curated exhibitions.
  • Oversee curatorial standards for gallery presentation.
  • Cultivate, elevate, and expand the exhibiting artist pool by encouraging, recruiting, and nurturing talent into professional skills.
  • Work closely with the Northwind Art Gallery Administrator to communicate with artists regarding contracts, W-9 forms and exhibit inventory lists.
  • Work closely with the exhibiting Showcase artists on art selection and maintaining inventory, provide professional development assistance and build loyalty and affinity for their work.

Internal

  • Collaborate with the Communications Manager in a timely manner to ensure the creation and distribution of marketing to support exhibits and related programs. 
  • Assist with special events, fundraising, volunteer appreciation, and education programs.
  • Perform other related duties as requested.

Experience

  • Bachelor's degree preferred.
  • Experience in exhibition installation and preparation.
  • Experience in coordinating program development.
  • Experience required in one of the following: art history/history of art, arts management, fine art/visual art.
  • Adept with using MS Office and Google Workspace.
  • Experience with e-commerce websites, (Shopify preferred) and POS systems.
  • Adept and flexible with using technology and computing tools for file storage and maintenance, word processing, creating and maintaining databases/spreadsheets. Comfort in learning and adapting to new technological tools.

Qualifications

  • Demonstrated leadership skills, ability to lead and motivate others and show concern for people and our community.
  • An appreciation for the arts; be imaginative, creative, positive, and well-organized.
  • Knowledge of art media and curatorial design skills.
  • Provide a positive, warm, and approachable presence, balancing self-confidence with humility.
  • Strong interpersonal skills and written and verbal communication skills.
  • Talented at forging relationships and effectively presenting information.
  • Manage expectations and deadlines and produce quality results with attention to detail and audience impact.
  • Demonstrated organizational excellence in handling, directing, and prioritizing multiple assignments/projects.
  • Cultural competency and passion for promoting a sense of belonging across diversity of age, gender, race, sexual orientation, gender identity, class, learning differences, and spiritual beliefs.
  • A valid driver's license, reliable transportation, and ability to travel.
  • Able to lift equipment or artwork weighing up to 40 pounds, stand for several hours, and carry, pull, push, reach, and balance. Able to work on ladders.

To apply and to be considered, send your resume and cover letter to Claudia at claudia@full-circlehr.com. 

 

                    Exhibit Sales Job Summary  

 

The Exhibits Sales role is a part-time position requiring up to 25 hours per week. The pay is $22 to $25 per hour, depending on experience. This position reports to the Executive Director and coordinates with gallery staff. In collaboration with the Exhibits Coordinator, Northwind Art Finance, Communications and Development in the Gallery, and Northwind Art School at Fort Worden, Exhibit Sales works with the team to accomplish day-to-day tasks and long-range goals. Exhibit Sales provides excellent customer service, ensures smooth processes, and helps to achieve maximum sales. Exhibit Sales staffs the gallery floor to welcome visitors, conduct sales, and coordinate gallery volunteers. Work on weekends is required. 

Duties and Responsibilities  

Sales and Teamwork    

  • Staffs the gallery floor, welcoming visitors, providing information, and conducting sales.
  • Coordinates and mentors gallery volunteers.
  • Collaborates with Exhibits Coordinator and Gallery Administrator to assist with administrative tasks, artwork intake and return to artist, and gallery events such as First Saturday Art Walk. 

On-site point person for all aspects of visitor/customer service and gallery sales

  • Conducts gallery activities including retail and gallery sales, visitor/customer service, online art sales, layaways, and partial payments creating/keeping with sales systems protocols.
  • Informs Northwind Finance about any layaways or partial payments so as to clarify Shopify records and allow for accurate Quickbooks reporting.  
  • Collects buyer contact information so that Northwind Art can track collectors and send appropriate communications.
  • Maintains records of daily visitor counts, and assists in collecting visitor and client information for grant reporting. 
  • Records visits and sales for monthly metrics reporting to the Board of Directors.
  • Acts as lead on all aspects of shipping artworks: estimates, recording/reporting, execution.
  • Keeps all inventories up to date regarding sales (Exhibit, Showcase, Hospital).
  • Notifies artists of sales of their artworks. 
  • Manages gallery and retail spaces, including well-organized shipping and storage areas.
  • Maintains and updates Google calendars for gallery  staff and volunteers.
  • Assists with updating and ensuring internal record keeping and point-of-sale systems are correct and up to date.

Experience and Qualifications

  • Bachelor’s degree preferred.
  • Experience with e-commerce platforms (Shopify preferred) and POS systems.
  • Experience in retail sales and customer service.
  • Adept and flexible with technology and computing tools for file storage and maintenance, word processing, creating and maintaining databases/spreadsheets. Comfort in learning and adapting to new technological tools.
  • Familiarity and fluency in the basic components of art: mediums, methodology, and elements of art.
  • Cultural competency and passion for promoting a sense of belonging across diversity of age, gender, race, sexual orientation, gender identity, class, learning differences, and spiritual beliefs.  

To apply and to be considered, send your resume and cover letter to Claudia at claudia@full-circlehr.com.